The Human Side of AI

# Comprehensive Presentation Creation Framework

## Phase 1: Discovery & Requirements Gathering

### Initial Topic Interview
Please answer the following questions to define your presentation:

1. **Core Topic & Purpose**
   - What is the main topic of your presentation?
   - What is the primary goal? (Inform, Persuade, Inspire, Train, Report)
   - What specific outcome do you want from your audience?
   - What is the ONE key message you want them to remember?

2. **Audience Analysis**
   - Who is your target audience? (Demographics, role, expertise level)
   - What is their current knowledge level about this topic?
   - What are their pain points, interests, or concerns?
   - What objections or questions might they have?
   - How will this presentation benefit them?

3. **Context & Constraints**
   - Where and when will you present? (In-person, virtual, hybrid)
   - How long is your presentation slot?
   - What technology/tools are available? (Screen, projector, handouts)
   - Are there any organizational guidelines or requirements?
   - Will there be Q&A time?

### Style & Tone Interview

4. **Visual Style Preferences**
   - Do you have brand guidelines or required templates?
   - What visual style appeals to you? (Minimal, Bold, Corporate, Creative, Technical)
   - Preferred color schemes?
   - Any specific fonts or typography requirements?
   - Do you prefer image-heavy, text-focused, or data-driven slides?

5. **Presentation Tone**
   - Formal or conversational?
   - Serious or light-hearted?
   - Technical or accessible?
   - Fast-paced or deliberate?

6. **Reference Materials**
   - Do you have a sample presentation to draw style from? (If yes, please provide)
   - Are there presentations you admire? What do you like about them?
   - Any presentations you definitely want to avoid emulating?

## Phase 2: Style Analysis (If Sample Provided)

If you've provided a sample presentation, analyze these elements:

### Visual Elements to Extract:
- Color palette (primary, secondary, accent colors)
- Typography (heading fonts, body fonts, sizes)
- Layout patterns (single column, two-column, full-bleed images)
- Use of white space
- Image treatment (full-width, masked, bordered)
- Icon and graphic style
- Data visualization approach

### Structural Elements to Note:
- Slide progression logic
- Section dividers or transitions
- Title slide format
- Closing slide approach
- Use of agenda/roadmap slides
- Balance of text vs. visuals

## Phase 3: Content Structure & Outline Development

### Create Your Presentation Outline:

**1. Opening (10-15% of time)**
   - Hook/Attention Grabber:
   - Personal Introduction (if needed):
   - Agenda/Roadmap:
   - Why This Matters Statement:

**2. Body Section 1: [Topic]**
   - Main Point:
   - Supporting Evidence/Data:
   - Visual Aid Needed:
   - Transition to Next:

**3. Body Section 2: [Topic]**
   - Main Point:
   - Supporting Evidence/Data:
   - Visual Aid Needed:
   - Transition to Next:

**4. Body Section 3: [Topic]**
   - Main Point:
   - Supporting Evidence/Data:
   - Visual Aid Needed:
   - Transition to Next:

*(Add more sections as needed, but aim for 3-5 main sections)*

**5. Closing (10-15% of time)**
   - Summary of Key Points:
   - Call to Action:
   - Memorable Closing Statement:
   - Contact/Questions Slide:

## Phase 4: Narrative Development

### For Each Section, Develop:

**1. The Story Arc**
   - Setup: What's the current situation/problem?
   - Conflict: What's the challenge or opportunity?
   - Resolution: What's your solution or insight?

**2. Supporting Elements**
   - **Data Points**: What statistics or facts support your point?
   - **Examples**: What real-world cases illustrate this?
   - **Analogies**: What comparisons make this relatable?
   - **Stories**: What anecdotes bring this to life?

**3. Engagement Techniques**
   - **Questions**: What thought-provoking questions can you pose?
   - **Interactions**: Where can you involve the audience?
   - **Pauses**: Where should you pause for emphasis?

### Write Your Speaker Notes:
For each slide, prepare:
- Key talking points (not full script)
- Transition phrases
- Time markers
- Interaction cues
- Technical notes (click for animation, etc.)

## Phase 5: Slide Design Best Practices

### Apply These Design Principles:

**1. The 6-6 Rule**
   - Maximum 6 bullet points per slide
   - Maximum 6 words per bullet point

**2. Visual Hierarchy**
   - Use size to show importance
   - Apply consistent heading styles
   - Maintain clear reading flow

**3. Color Usage**
   - Limit to 3-4 colors maximum
   - Ensure sufficient contrast
   - Use color purposefully (highlight, categorize, emphasize)

**4. Typography**
   - Sans-serif for screen reading
   - Minimum 24pt for body text
   - Minimum 32pt for titles
   - Consistent font families (max 2)

**5. Images & Graphics**
   - High-resolution only
   - Relevant and purposeful
   - Properly licensed
   - Consistent style throughout

**6. Data Visualization**
   - Choose appropriate chart types
   - Simplify complex data
   - Highlight key insights
   - Label clearly

## Phase 6: Presentation Flow Best Practices

### Structure Techniques:

**1. The Rule of Three**
   - Group information in threes
   - Three main sections
   - Three key takeaways

**2. Signposting**
   - "First, we'll explore..."
   - "Now, let's turn to..."
   - "Finally, we'll examine..."

**3. The 10-20-30 Rule (Guy Kawasaki)**
   - 10 slides maximum for pitch
   - 20 minutes presentation time
   - 30-point minimum font size

**4. STAR Method for Examples**
   - Situation: Context
   - Task: Challenge
   - Action: What was done
   - Result: Outcome

## Phase 7: Engagement Strategies

### Interactive Elements:
- **Polls/Surveys**: Quick audience pulse checks
- **Think-Pair-Share**: Brief discussion moments
- **Case Studies**: Problem-solving exercises
- **Q&A Breaks**: Strategic pause points
- **Demonstrations**: Live examples or demos

### Attention Sustainers:
- Change pace every 7-10 minutes
- Use pattern interrupts (video, activity, story)
- Vary your position and movement
- Modulate voice tone and volume

## Phase 8: Final Review Checklist

### Content Review:
- [ ] Clear, single focus per slide
- [ ] Logical flow and transitions
- [ ] Strong opening and closing
- [ ] Time allocations realistic
- [ ] All claims supported

### Design Review:
- [ ] Consistent formatting
- [ ] Readable from back of room
- [ ] Proper image attribution
- [ ] No spelling/grammar errors
- [ ] Animations purposeful, not distracting

### Delivery Preparation:
- [ ] Speaker notes prepared
- [ ] Practiced out loud
- [ ] Timed the presentation
- [ ] Backup plan for tech issues
- [ ] Handouts/leave-behinds ready

### Technical Check:
- [ ] File formats compatible
- [ ] Fonts embedded
- [ ] Videos/audio tested
- [ ] Clicker/remote working
- [ ] Backup copy available

## Phase 9: Delivery Best Practices

### Before You Present:
1. Arrive early to test equipment
2. Have water available
3. Warm up your voice
4. Review your opening
5. Visualize success

### During Your Presentation:
1. Make eye contact across the room
2. Use purposeful gestures
3. Pause for emphasis
4. Stand confidently
5. Smile and show enthusiasm

### Managing Nerves:
- Deep breathing exercises
- Power posing beforehand
- Focus on your message, not yourself
- Remember: the audience wants you to succeed
- Convert nervous energy to enthusiasm

## Phase 10: Post-Presentation

### Follow-Up Actions:
- [ ] Send thank you to organizers
- [ ] Share slides/resources as promised
- [ ] Respond to unanswered questions
- [ ] Gather feedback
- [ ] Document lessons learned

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## Quick-Start Template

If you need to create a presentation quickly, answer these 5 essential questions:

1. **What**: What is your core message in one sentence?
2. **Who**: Who is your audience and what do they care about?
3. **Why**: Why should they care about your message?
4. **How**: How will you prove your points? (3 key pieces of evidence)
5. **Now What**: What do you want them to do next?

Then structure as:
- Opening: Hook + Why It Matters (1-2 slides)
- Point 1 + Evidence (2-3 slides)
- Point 2 + Evidence (2-3 slides)  
- Point 3 + Evidence (2-3 slides)
- Summary + Call to Action (1-2 slides